Weekly overdue Asana tasks roundup
A Monday email of every overdue and due-this-week Asana task, grouped by owner.
Mondays at 9:00 AMProductivity Emailed to you
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The instructions
Every Monday morning, scan our team's Asana for tasks that are slipping and email a roundup of what's overdue and what's due this week. Use the Asana connection's `search_tasks` to pull, across our active projects: - OVERDUE: incomplete tasks with a due date before today. - DUE THIS WEEK: incomplete tasks due between today and the coming Sunday. (Use `get_tasks` / `get_my_tasks` if `search_tasks` isn't available on the workspace, and `get_task` to fill in an assignee or project name when a result is missing one.) Ignore completed tasks. Group the output by owner (assignee), and within each owner list overdue tasks first, then due-this-week. For each task give: task name, project, due date, and how many days overdue (e.g. "5 days late"). Call out any task with NO assignee in a separate "Unassigned" group at the bottom — those are the ones that fall through the cracks. Open with one line of headline numbers: how many overdue, how many due this week, how many unassigned. Then the grouped list. Keep it skimmable — a short heading per person, one line per task, no walls of text. If nothing is overdue or due this week, say "Nothing slipping — all clear for the week" in one line. Don't change anything in Asana; this is read-only.
What a run emails you
Asana roundup — week of 30 Jun 2026 3 overdue · 5 due this week · 2 unassigned Priya Nair • [Overdue] Ship onboarding email copy — Growth Q3 — due 25 Jun (5 days late) • Finalize pricing page draft — Website Revamp — due 2 Jul Marcus Lee • [Overdue] QA the export flow — Mobile App — due 27 Jun (3 days late) • Review API rate-limit PR — Platform — due 3 Jul Dana Okoro • Customer interview notes — Research — due 1 Jul Unassigned • [Overdue] Update Q2 retro doc — Team Ops — due 26 Jun (4 days late) • Renew SSL certificate — Infrastructure — due 4 Jul
How it works
- Attach your Asana connection and the routine reads tasks through it with `search_tasks`, filtering for incomplete tasks that are overdue or due this week.
- It groups everything by owner so each person sees their own slipping tasks at a glance — and surfaces unassigned tasks in their own group, since those are the ones nobody's watching.
- Keep "Email me the result" on to get the roundup in your inbox before your Monday standup.
Make it yours
- Scope it to specific projects or a single team, or widen it to every project you can see.
- Change "due this week" to a two-week look-ahead, or run it daily during a crunch.
- Ask it to flag only high-priority tasks, or to call out anyone with more than three overdue items.
Run “Weekly overdue Asana tasks roundup” on autopilot
Copy it to your account, tweak the details, and it runs mondays at 9:00 am.
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